Document Imaging Services

Digital document scanning is a process that consists of converting paper documents into editable digital information. Scantronix uses high-quality scanners based on cutting-edge technology, to systematically scan each document until all of your paperwork is converted into electronic files of formats such as pdf, tiff, doc and other text files. Following the scanning process, each file is verified to assure readability in the target format. Electronic data is backed up for added security and safety and subsequently catalogued and organized in the customized manner that best suits your company's needs.

In addition to document scanning services saving you valuable time and money, your new document storage system will allow for convenient, instant, company-wide access to your digital documents. Following document scanning, Scantronix will store your electronic files on a secure on-line data repository. Reach your securely stored files from anywhere in the world using a username and password. Define ranging levels of accessibility to documentation for various personnel contingent on their username, ensuring security and confidentiality. Search for and locate files and specific words in just seconds. Easily correct errors and update information. Document scanning and digital storage will generate a variety of long-terms advantages for your company.

In addition to standard document scanning services, Scantronix’s expertise extends to a variety of specialized scanning services.

Medical Records Scanning

Scantronix has been converting patient records and medical charts into digital format since 1996. 

Digital integration of medical documentation is beneficial to both medical practices and patients. Files are organized sequentially in the same manner as a traditional paper chart and old paper charts are merged into new e-charts, facilitating hassle free conversions and enabling staff to transition easily to the new format.

Scantronix also expertly converts paper format Personal Health Records (PHR) to digital documents. PHR’s contain a variety of information including imaging and lab results,  prescriptions, doctor’s notes and correspondence from insurance and billing companies.

OCR Scanning

Optical Character Recognition (OCR) is a data-entry technique that converts scanned documents or image files such as PDFs, TIFFs and JPGs to editable and text searchable Microsoft Word, Excel, HTML or searchable PDF files.

Using OCR document scanning, Scantronix will assist you in converting previously unalterable documents into files that can be edited and formatted. You will be able to search for and locate files and specific words in just seconds and easily correct errors and update information.

Equipped with specialized scanners and sophisticated, cutting-edge software that instantly recognizes and digitally encodes information, Scantronix offers its clients quick and accurate results from its OCR document scanning services.

Wide Format Scanning

Numerous industries make use of oversized documents that are too large to fit into standard sized scanners. Architects, engineers, construction firms and advertising companies, to name a few, work with large documents such as blueprints, technical drawings, construction plans, maps, artwork and design templates on a constant basis. 

Converting large documents into digital format is not simple. The traditional scanning technique is has been to scan different parts of the document, and then stitch the document together using computer software. Needless to say, such scanning methods are liable to generate inaccuracies.

Scantronix has chosen to specialize in large format scanning, investing in sophisticated, cutting-edge wide format scanners that accurately and quickly scan large documents, producing high quality digital images from all types of materials.

Scantronix can also convert your large sized technical and construction drawings into a suitable electronic format, enabling editing in a CAD program.

Microfilm, Microfiche and Aperture Card Scanning

Microfilm is a storage form consisting of reduced images copied onto miniature films. Microfilm is a general term referring to various types of microforms, including the specific microfilm variety, microfiche, aperture cards and others.

Before digital storage became widespread, libraries, government institutions and leading companies chose microfilm as the preferred method of storing considerable quantities of documents using a minimum of space. While microfilm served its purpose for many years, the preferred method of storage is now digital.

Microfilm digitizing offers many advantages including saving time on inefficient human filing and searching, precluding the need for awkward and malfunctioning microfilm readers, improving productivity by allowing users to search, update and share documents instantly, saving space on physical storage, ensuring natural disaster and unwanted interference protection of company documentation with our secure online data repository and connecting and transferring between your scanned paper documentation and scanned film archive.

Equipped with specialized microfilm scanners and sophisticated, cutting-edge software, Scantronix offers its clients quick and accurate results from its microfilm scanning services.

Contact Us

Contact us today at (212) 400-6484 to discuss how Scantronix can accommodate your company’s document scanning needs. Ask about our easy payment plans, including zero percent financing and monthly payment options.