Document security and confidentiality are of the highest priority here at Scantronix. We have expended maximum research and development to implement an online digital file storage system which provides our clients with an uncompromising standard of security.

Paper vs. Digital

One of the main benefits of electronic files is the increased security. Digital documents are more easily protected than paper documents from unwanted viewers. In a paper office, the entire office, outside contractors, custodians and delivery persons may have access to files. Even if the file storage units themselves are cordoned off, documents in use by staff members may not be guarded properly and workers in charge of filing may view private documents.

Privacy Laws

Various laws enforce confidentiality for information recorded in company documentation. The laws maintain that each business is required to make every effort to prevent unnecessary access to private documentation.

Online Storage Security

With online digital storage as provided by Scantronix, encrypted website connections prevent unauthorized spectators from violating access protection. Users may access files with a username and password. Management can designate differing levels of access for various personnel, coordinated with each employee’s username. Management will be able to see who has read each file. Files can be shared, and yet confidentiality, privacy and security are maintained.

Another security benefit to online storage is that online documentation cannot be stolen, lost or affected by a local disaster such as fire. Both paper documentation and external storage drives are vulnerable to such damage.

Scantronix has experience with scanning highly sensitive information for organizations such as the U.S. Army, financial institutions and government departments.

Law Compliance

By properly storing your digital files, Scantronix can work together with you to ensure compliance with HIPAA, GLBA, FACTA and Sarbanes-Oxley laws. You will be able to respond quickly and protect your company in the case of legal requests for electronic evidence.

With Scantronix, you can rest assured that your sensitive digital information is securely stored on our online storage data repository.

Contact Us

Contact us today at (212) 400-6484 to discuss how Scantronix can accommodate your company’s document scanning needs. Ask about our easy payment plans, including zero percent financing and monthly payment options.