FAQs

What is document digitization?
Document digitization is the process by which files are sorted, prepared and scanned onto a state of the art server system accessible to only members of their respective organizations. Conversion of all types of physical records to digital information through the scanning process creates digital pictures of the records. These records can be retrieved, shared, secured and printed as needed.

Why should you back up your documents and files?
There are many reasons why document digitization services would be of use to any company. Digitization will modernize a company and broaden its access to resources. By modernizing your files, you allow for cutting-edge access to your important records from any of your office locations.

An organization opting for standard manual file organization is still at risk of losing documents to both natural and unnatural causes. Currently your files are not protected from the occasional coffee or water spill, fire, misfiling or any other disaster. Original documents are often at a higher risk of being destroyed due to constant use. Scantronix offers effective and efficient document digitization services that will protect your files from these types of disasters. Benefits of digitizing documents include: the long term preservation of documents, customized information access, orderly archiving and simple information dissemination.

Although it may be tempting to rid your organization of older files, the loss of important materials could have immeasurable future consequences. Increased productivity and efficiency is immediately gained through conversion of physical records to digital information. More and more companies are moving to expand their digital archives. The documents and databases of many organizations are more vulnerable than they seem.

Is document digitization cost effective?
The cost saving benefits associated with the digitization of physical records is driven to the bottom line. The costs incurred by organizations when their personnel spend hours searching for physical documents can be quelled with digitization services. Through digitization businesses can save significant funds often used for print and copy required utilities. Documents and records will no longer be lost.

The digitization process performed by Scantronix, allows for organized digital storage that can be easily referenced and located by personnel. Security programming can ensure safekeeping from any theft attempts. The possibility of costly consequences when companies choose not to back up their records can soar. Digitization of records is a reasonable and economically viable option to undertake when looking for organized solutions. It is a significant long-term investment.

Total expenditures incurred sans digitalization can fluctuate but why incur any unnecessary costs at all?

How can Scantronix ensure nothing but benefits?
The document digitalization services offered by Scantronix are unmatched in today's market. The direct approach and succinct brand of efficiency provided allows for clients to benefit from services which alleviate any time restriction and expense related concerns. With a consistently rapid turn around time, clients can expect to never feel any time crunch. The speedy delivery of service coupled with its competitive rates results in true returns on investment. Scantronix offers conversions of all types into digital images.

Scantronix improves access to information by creating digital files with the appropriate level of metadata to suit the application and to greatly reduce the risk of the file deterioration of its clients. The daily functions of Scantronix clients benefit from the implementation of a document digitization program. Responses to users are faster. Statistical compilation, research and reference are all processes whose required time is now at a fraction of what it used to be. Among other benefits, the results of pairing with Scantronix are: experiencing greater efficiency, the saving of time and money and optimizing your office space by ridding it of excess document materials.