Document Scanning Blog

All the experts say, it’s time to make digital imaging, or document scanning, an integral part of your document management solutions. Not only will it save on overhead costs and make your office more efficient, federal regulations like as HIPAA, Gramm Leach Bliley and FACTA require the protection, confidentiality, and limited access to customer and patient-related documents. Document scanning offers an effective solution to limit unsecured access to your confidential papers. By removing the paper version of these files from your premises and requiring secure access to digital images, you can rest assured that you are in compliance with privacy laws. Just as paper shredding and secure record storage are a part of this process, document scanning now plays a major role in professional records management.

• Document scanning saves time and money:Using a professional document scanning company can speed up the time it takes to access your important files. Because scanned documents can be indexed however you want, and professional document scanning companies understand this, they can provide indexed storage solutions to meet the specific needs of your business.

• Document scanning improves customer service:Having your scanned digital images available online will help reduce the response time to your customers’ questions, eliminating the telephone tag and servicing customers faster.

• Scanning documents can reduce occupancy costs:Because document scanning services can fit two filing cabinets onto a single CD, and host them on an external server, there is no need to store these documents on your premises. They can often be securely stored by your document scanning company, many of whom will pick up files from your office and deliver them to a secured facility.

• Document scanning will eliminate problems caused by lost or misfiled records:By eliminating the possibility of your important documents being lost, stolen or misfiled, document scanning will reduce the costs associated with undocumented claims or lost business.

• Multiple users can access the same files:Once your files are securely scanned and uploaded to digital files, more than one person can have access to these files at the same time, thus increasing your company’s productivity.