Document Scanning Blog

A surprising and somewhat dismaying fact is that even in 2009, an alarming number of hospitals and private medical practices are mired in antiquated and often (sometimes tragically) dangerous methods of medical record storage: methods that for all intents and purposes are indistinguishable from the medical document storage practices of eighteenth century physicians. Ironically, many of these same medical practices regularly utilize cutting edge diagnostic and treatment technologies that didn’t even exist last year but somehow that same forward thinking approach to quality healthcare is absent when it comes to tracking their patients’ medical records. Why? It is difficult to say. Perhaps some healthcare providers are unaware of the new technologies involved in medical records scanning even though the “new” technologies have existed for years. Or perhaps they are aware that the digital document imaging industry exists but they are unaware of the fact that it is a substantially more secure way to store and maintain medical records. (Some healthcare providers are even under the false impression that paper records are superior to online document storage with regard to physical damage caused by fire, flood, theft, spills, misplacement, and privacy. The truth, however, is quite the opposite). Other medical practices are concerned about the cost of digitized document storage. But the fact is that the costs involved with paper storage far surpass those of digital storage and document scanning. Perhaps the biggest cost savings involved in making the switch to digitized medical record keeping is directly connected to the time wasted searching for and maintaining paper records in contrast to the simple click of a mouse needed to retrieve digitized records. Another rationale for some medical practices’ reliance upon paper records is quite similar to the explanation given by the last generation of bookkeepers that wouldn’t (or couldn’t) make the transition from paper balance sheets to computerized accounting programs: they were locked into their old ways of doing things. And now they are retired or otherwise out of a job. Similarly, some doctors are creatures of habit afraid of making the change to digital document imaging just because it is new. But as those same doctors ought to know, indeed change can be difficult but alas, it can be good for you too. Contacting a reliable and helpful document scanning company such as scantronix will aide healthcare professionals in taking the first step toward efficiency and reliability.