Document Scanning Blog

While most organizations have invested in “document capture” technologies, including document scanning and digital document storage, only about half of them are scanning 50% of their documents. Perhaps this is because of the time it takes to scan documents in-house, and IT measures necessary for carrying this out successfully. It’s true that document scanning and implementing a paperless office can dramatically improve ROI in just 12 short months, but not unless the time is available to do it correctly and efficiently. While it may seem less expedient to send documents out to a document scanning facility rather than doing it in-house, if the right conditions don’t exist at your place of business, no amount of new technology will make it work. A number of businesses – and their number-crunchers – have found that outsourced professional document scanning and document storage is the most cost-efficient way to go paperless. Not only are documents scanned quickly and efficiently, they can be properly stored and archived outside of the office. Plus, most professional document scanning companies work with your existing computer systems to ensure a seamless transition for accessing scanned documents. Most of the time, archived documents are scanned and stored on web based platforms, allowing you and your employees to access them easily from any computer. In summary, a survey called “Extending Capture Capabilities – Measuring the ROI” has shown that carrying out a document scanning and online records management solution improves overall ROI through cost efficiencies, which can be realized within 12 months of implementing a document management solution. They include: - Productivity nearly doubled in 42% of businesses surveyed, following the inception of document management programs - Improved ROI was achieved by two-thirds of companies surveyed, within 18 months, and by 43% of companies within 12 months - In half of the companies surveyed, paper storage costs fell by 40% Document scanning and digitized document storage is beginning to take hold in offices across every industry and region. Not only is it a more cost effective way to run a business, it also makes sense for the environment.