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11 post(s) found
By: / on: 02-21-2012
It is hard to deny that electronic medical records (EMR) can offer hospitals and other health providing facilities a better way to provide patients with health care. Concise, organized medical records can only improve the process of any type of medical treatment being provided. Hospitals and medical treatment facilities are in the process of converting their paper charts to electronic medical records (EMR). While EMR scanning can be a time consuming practice and the initial investment may appear to be costly, advocates of EMR propose that the system will eventually result in greater cost savings and produce a more efficient health care system.
Most health care workers know that there are many hassles in dealing with paper charts. Hand-written charts are often difficult to read and paper files can be cumbersome and hard to manage with any degree of efficiency. Also, paper charts are not a cost-effective method, because they require a great deal of available storage space. Electronic medical records that are stored in computer data bases reduce storage costs and repetitive office supply costs. In addition to consuming a great deal of office space, paper files, which are typically handled by various people, are not the most sanitary record keeping system and sanitary concerns should always be a concern in any health care environment. Furthermore, it is not uncommon for paper files to be misplaced because they are constantly being transferred from person to person.
Probably the most advantageous aspect of EMR scanning is that health care teams have greater access to medical records, which gives them a greater ability to coordinate patient care. Doctors within the same institution, or at various locations, can easily share patient information. This convenience saves valuable time because it eliminates the need for phone calls, emails, and faxes between physicians and staff. EMR technology is safer for patients and reduces physician liability because it can avoid unnecessary duplication testing and prevent any medication conflicts.
By: / on: 01-30-2012
New health laws passed by the United States government are requiring that all paper medical records eventually be fully converted into electronic medical records (EMR). While most people support the conversion to emergency medical records, some medical professionals are proposing that is would be beneficial to link each person to a Universal Patient Identifier (UPI) number. The U.S. is investing billions of dollars in this endeavor and some health providers are advocates, while others strongly disagree with the new UPI system.
Health professionals agree that medical record scanning facilitate the process of sharing patient information amongst doctors. Those who support the use of a UPI, say that population growth has created mass confusion in identifying patients with multiple names and other similar personal data. They fear that without a UPI system there could be many cases of mistaken identity and that would pose a great danger to patient health care. In addition, they insist that A UPI would serve a better purpose than a social security number, since it is not connected to other personal information, especially financial information, and therefore it provides patients with more privacy and security. Advocates believe that a UPI system enhances the EMR scanning system because it is the safest and most efficient way to link medical patients to their personal medical data.
By contrast, privacy rights activist groups strongly disagree with the theory that UPI’s are the smartest way to connect people with their health records. They declare that patient medical information is currently being gathered and sold without patient consent for commercial gain purposes, and that a UPI system would intensify this already defunct system. They propose that patients would begin to purposely omit pertinent health information, in an effort to protect their privacy, and this would result in a vast deterioration of health care.
By: / on: 11-01-2011
Making the switch to a document scanning system is a commitment that is worth the effort in the practice of law. Digital technology is becoming the norm in most businesses practices, and to resist moving forward can only impair the way your company functions. Paper files are becoming a way of the past and studies have established that using them wastes productive company time and resources. There are many risks associated with paper systems that digital files reduce or eliminate.
It is common knowledge that the legal profession is highly stressful and extremely competitive. The most important reason for a law firm to convert to a digital filing system is because the practice would be more successful in a competitive market. Compared to an office that still relies on paper, an electronic office can access files and client information much more quickly. There is not enough time in the day to search for files that you need immediately. Document scanning allows you to pull of client files within seconds without having an associate readily available to deliver your paperwork. In fact, you don’t even need to be in the office to access the information you need and the days of carrying huge stacks of paperwork home or into a court room would be obsolete. By digitally scanning client files, more than one legal associate can work on a case simultaneously and you will always have access to files whenever you need them.
Another reason electronic digital filing systems are an asset to a legal practice is security. With proper backing-up procedures, electronic records are more secure than paper files. Paper files can easily get misplaced, lost and damaged. Electronic records can provide a law practice with peace of mind knowing that their files are safe from unauthorized access and from unexpected sources of damage.
By: / on: 08-23-2011
Electronic medical record (EMR) scanning is on the rise in hospitals. Gathering and storing patient records in a hospital environment has never been easier. Document scanning is the latest procedure which allows hospitals to utilize electronic medical records for their patients being treated. EMR/EHR (Electronic Health Record) scanning is transforming the field of healthcare dramatically for the better. Hospitals that convert to EMR/EHR practices improve communication among medical providers, which allows physicians to provide better care for their patients.
The Obama Administration has declared that by fully digitalizing all patient medical records and compiling them into a national database provides health care professionals with a massive amount of information of both effective and non-effective treatment plans. Medical chart scanning and EMR scanning also allows doctors to send digital medical charts between them, speeding up the diagnostic process, and eliminating unnecessary tests and procedures.
Reasons Why Every Hospital and Medical Office Should Embrace EMR/EHR Technology
By: / on: 08-11-2011
Document scanning is the process of is the process of converting paper documents into accessible and useful digital files. Many businesses are realizing that the transition from paper files to digital files is cost efficient and beneficial to their companies. Since paper documents can be cumbersome, they create barriers to accessibility, profit, and productivity. In addition to being hard to manage, paper documentation are not easily protected and do not provide businesses with a secure way to manage their records. Converting paper documents into electronic documents is a simple process that produces cost saving results. Any type of paper document can be scanned. Common document scanning in business practices include:
· Correspondence
· Invoices
· Financial spreadsheets
· Human Resource files
· School records and transcripts
· Medical Records
· Legal contracts
How It Is Done:
Document scanning can be done quickly, efficiently, and affordably by a professional document scanning company. The procedure involves passing paper documents through a scanning device that converts the image on the paper into a digital image. Information is then entered to determine how to index the file and special processes can be implemented to manipulate, read, and interpret the documents by using Intelligent Character Recognition (ICR) or Optical Character Recognition (OCR) technology.
Advantages of Digital Document Scanning
Digital document scanning can reduce company costs of:
· Copying
· Printing
· Mailing
· Retrieving, sorting, filing documents
· File cabinet storage and storage space
Another advantage is that document scanning increases the security of data with passwords, backups, and firewalls. This system provides businesses with an increased ability to access information which allows for quicker retrieval and collaboration times.
Why Your Business Should Make the Switch to Digital
Document scanning is a consistent digital formatting technique that allows increased efficiency and reduces operational costs. Necessary documents are easily accessible and can be retrieved worldwide within seconds allowing for collaboration and reducing cycle times and cost. Backing up and securing business documents digitally, eliminates the risk of security breaches and physical damage.
By: / on: 06-30-2011
There are many companies who are certain their office could benefit from document scanning services, yet they continue to put it off. One reason for this is they are not sure if they have the resources and manpower to complete each step in the process. A comprehensive document management strategy involves a lot more than pure document scanning; in fact, if the project is planned out properly, the scanning process will be the least time-consuming part.
Perhaps your company has considered a “paperless” transition in the past, but you haven’t moved forward with it because of a lack of organizational resources. Some businesses tackle the digital conversion over a long period of time, scanning documents on an as-needed basis, but if you would prefer to do it all at once, it makes sense to outsource the job.
There are some real benefits to having your document conversion done quickly by a professional document scanning company.
If your office uses a lot of paper, the prospect of implementing a document management system may be daunting. That’s where an outsourced document management company can be a great help. They will show you exactly what needs to be done to get started, including the sorting, organizing and prepping of various document types, and bring all of the pieces of your project together into one neat and manageable package.
By: / on: 06-07-2011
As if the medical community needed more proof that electronic medical records are a necessity, last week’s devastating tornado in Joplin Missouri made that point loud and clear. A recent article from the Daily Mail reported that winds carried debris up to 70 miles away from its place of origin, including medical records and x-rays from a local hospital which were found in Greene County, Missouri.
According to the National Weather Service, the damage caused by this twister made it one of the worst natural disasters in Missouri’s history, and the deadliest tornado to hit the United States since 1953. It’s not every day that a storm packs winds of up to 198 mph and affects the lives of so many people, but as these storms become more common, the medical community is increasingly convinced of the need for electronic health records.
The case for Electronic Health Records (EHRs)
The call for healthcare organizations to scan medical records goes beyond the HIPAA privacy laws, which are certainly a concern when records are strewn over a 70-mile radius; it also speaks to the need for keeping a patient’s x-rays and other test results in a single electronic health record (EHR). When patients are in need of emergency care and their records are inaccessible, doctors could easily put a patient at risk by prescribing the wrong type of treatment or medication.
It shouldn’t take a storm of this magnitude to make medical practitioners think long and hard about medical records scanning. In fact, most major hospitals are already on board with this technology. If the x-rays that were lost in the Joplin tornado had been scanned and saved to the patients’ electronic health records, they would still be accessible from any healthcare facility. When emergency treatment is needed, EHRs provide clinicians with valuable patient information to aid in diagnosis and treatment.
Is your business prepared to keep going in the event of a natural disaster?
Other businesses can learn the same lessons from this tragedy. Any office that had traditionally relied on paper files could suffer irrecoverable damages from an unexpected natural disaster, whether it is a tornado, flood, hurricane or wildfire. Document scanning and web-based digital recordkeeping allows organizations the flexibility to run their day-to-day operations from any computer with Internet access.
Find out how your healthcare organization or business can be prepared for the unexpected by enlisting the help of Scantronix, a nationwide document scanning an e-document storage company.
By: / on: 04-12-2011
Are you thinking about moving your business operations into the 21st century? Over the past 10 to 12 years, a lot has changed in the way that offices are managed. From the rise of electronic medical records to the online storage and management of business documents, it is now possible for most companies to manage their businesses remotely, wherever Internet service is available. In some respects, if you haven’t yet made the transition from paper to digital, you may be in a better position to take advantage of new technologies in document imaging systems.
Even if you already know what your company needs to go digital, choosing a document scanning company can be complicated. Depending on the needs of your business, outsourcing can be done for document scanning alone or for full-scale document management. Some companies also specialize in electronic health records.
No matter which document scanning company you choose, be sure they can meet the following business needs:
1) They should be able to import your scanned documents to a reliable document management software program and show your team how to use it.
2) The team you hire should be aware of any privacy laws that affect your business and have a plan in place to keep your documents safe from prying eyes.
3) Whenever possible, they should be able to use OCR scanning for scanned documents that need to be archived and/or edited.
4) You should be given the option to store your documents online through a secure document storage service or on a secure offsite network.
5) If your business will be scanning confidential documents, such as medical or financial records, the company you hire should be able to archive your documents securely by storing them at an off-site facility.
Most professional document scanning firms now offer a range of options to meet the needs of your business. Whether you choose a single service option or a complete digital transition, the team at Scantronix is ready to help.
By: / on: 03-31-2011
If you walk through the aisles of a computer store, or look at all the document management software available online, it would appear that the transition to a paperless office is easy, but do-it-yourself document management isn’t for everyone. Most small to medium sized businesses need more than a software program or an online document management account; they need a document management “solution”.
What is the difference between document scanning software and a document management solution?
More often than not, a professional document management system relies is web based. This allows employees to access their office files without physically going into the office. Much more secure than a paper document file or network based storage, an online document management system requires passwords to access files. Each employee has “clearance” to access certain file types, and their security level may also determine whether they can edit or add to a file.
The larger the company and the more people who “touch” a given document, the more complex a document management system becomes. The actual scanning of paper documents is just the first step along the way to a paperless office. It is what happens afterward, and how well the system is managed, that will determine its success.
Working with a professional Document scanning company will give your business certain advantages over the do-it-yourself methods:
· Reduce employee “downtime” by taking the scanning project off of their hands · Securely scan and archive paper documents for later retrieval without interrupting daily business activities · Install and customize a document management system, using a variety of tools, and ensure a compliance with federal and state privacy laws · Set up the database and train employees on how to use it
Now that document management systems have reached critical mass in many industries, businesses are looking at all of their options for a digital office. While it is certainly possible to manage the process internally, it may be a lot more cost-effective to work with a team of document management professionals. By: / on: 02-10-2011
Ever since Microsoft introduced its SharePoint software program, more solutions than ever have been added for imaging and capturing documents. As a primary solution builder in this space, SharePoint focuses on workflow and solving problems related to running a business digitally. Below is an overview of some of the most important trends affecting the document imaging and scanning industry, and what they are doing to make document management stress free.
ADE, or Advanced Data Extraction, is a function that will automatically view and extract the Meta data to make processing key business document more efficient. Now an affordable element for any document scanning management system, ADE reduces the amount of staff time needed to look up data and re-enter it into a new document or program.
Fax processing is a secure, point-to-point method of imaging and communication that is ideal for businesses that need a high level of security. Whether in the financial services or medical fields, inbound faxes can be processed and routed to appropriate departments and repositories to improve workflow and efficiency throughout an organization.
Redaction is another way to keep confidential information secure, and prevent overexposure of sensitive data within digital or paper documents. Automated redaction is an application that parses the text of a document to obscure certain information from being seen. These can include tax ID numbers, social security numbers, and sensitive medical information.
Once the document scanning is complete, the real work can begin, by adding the appropriate document scanning management software and related tools to improve workflow, security and overall efficiency in the workplace. With so many medical, legal and financial practices using digital and online document storage, the natural next step in the process is to do so securely and efficiently. Tools like ADE, fax processing and redaction are just a few of the most important new trends in document management. By: / on: 06-11-2010
With so many document scanning programs now on the market, it may seem relatively simple to “go paperless” in a traditional paper office. But if your office happens to be a law firm or healthcare facility, then document scanning and indexing will be a major undertaking.
As more companies start to use document scanning software on their own; they are finding it to be a huge drain on resources and complicated set-up for untrained office staff.
Here are three reasons why you should consider a professional document scanning service instead:
Less Expensive. Practically every law firm or medical practice will approach the “paperless” project by purchasing a document scanner. However these machines can generally scan only scan 1,000 pages per day. Purchasing a high volume scanner will be a lot more expensive, and the people in charge of the project must be paid to pull staples, archive documents, index the scanned documents and run the scanner. A professional document scanning company will base their price on a lower price-per-page which means the total price will be based on the number of converted documents instead of the hours spent on the project.
Faster turnaround. Since document scanning is relatively new, it is difficult for companies to gauge the amount of time it should take employees to finish the operation. Instead of letting the project drag on forever, a document scanning service will responsibly deliver results in a pre-determined timeframe. Since they are not paid by the hour, the job will be completed as quickly as possible and it will be done right.
Better Quality. Outsourced document scanning means that a team of experienced professionals will personally manage the project. They will ensure that the image quality and accuracy of data are given the utmost attention.
Businesses should think twice before investing a lot of time, resources and energy in a document scanning project. A team of professionals will make the job a lot more cost-effective and quick.
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